1. Name of The Society :

Name of the Society shall be: "THE SOCIETY OF CARDIAC ANAESTHESIOLOGY"

2. Membership :

Membership of Society is open to any person who has attained the age of majority and fulfill the terms & conditions of Society (framed by the Governing Body/General Body from time to time) but subject to the approval of Governing Body of Society

Note: If the membership is not approved by the Governing Body of the Society, the reason of refusal shall be communicated to the person/applicant concerned.

3. Admission Fee & Subscription :

Admission Fee and Subscription shall be as under unless otherwise revised by the Governing Body of the Society:

• Admission Fee Rs.2,000/-, if he is not already a member of IACTA. This is in accordance with IACTA membership fee.

4. Termination or Cessation of Membership:

Governing Body of Society shall have powers to expel/terminate a member or/and members, from the membership of the above Society, on the following grounds :

• on death,
• on written resignation,
• if found to be involved in any anti social activities,
• if adjudged by any court of law to be a criminal offender or of unsound mind,
• if found guilty by means of anti propaganda of Aims and Objects of the Society,
• if fails to pay the subscription of contribution within three months from due Date,
• if has not attended three consecutive meetings without proper intimation to one or more of the society office bearers.
• if disregards Rules & Regulations or disobey the decisions of Society.

Note: The decision of the Governing Body regarding the termination from the membership of the Society, shall be communicated to the member concerned. The President has the power to nominate another office bearer in such circumstances as resignation, death, termination etc.

5. General Body Defined :

All the members of the Society will constitute the General Body of the Society.

6. General Body :

• Notice:- Minimum '15' days notice shall be given to the members, before the Date of General Body Meeting, enclosing agenda specifying Date, Time, Place and issues to be discussed.
• Meeting:- General Body Meeting shall be held once in every year regularly, first can be after 3 years (given to setting time of the society).
• Quorum:- Quorum of General Body Meeting shall be 2/3 (two third).

7. Rights & Privileges of Members :

All and every member of the Society :

• Shall be entitled to participate in meetings, cultural/educational functions and other lawful gatherings, called/arranged by the Society,.
• have right to collect the Identity Card after depositing the required/prescribed fee (fixed by the Governing Body of the Society from time to time).

8. Governing Body :

• Strength:- The Strength of Governing Body (including office bearers and executive member) shall not be less than 7 and not more than 21.
• Term:- The Term of every Governing Body shall be THREE YEARS.
• Notice:- Minimum 7 days notice shall be required for Governing Body Meeting.
• Quorum:- Quorum of every Governing Body Meeting shall be 2/3 (two third) of the total strength of the Governing Body (including office bearers and executive member).
• Meeting:- Governing Body Meeting of the Society shall be held as and when the Governing Body of Society may decide from time to time.

9. Functions & Powers of Governing Body :

Governing Body shall be responsible for the management and administration of all affairs of the Society, and is also authorised to appoint any office bearer/executive member to look after any particular activity. Governing Body shall have also the following powers:

• To take necessary steps for the implementation of all the programs and policies drawn by the General Body.
• To pass the necessary expenditure to meet the day to day requirements of the Society.
• To take decisions on applications for new membership.
• To prepare plans, projects and programs.
• To manage the affairs of the Society and to keep control over the property of the Society and all its assets.
• To appoint committee(s) for disposal of any business of the Society or for advise in any matter pertaining to the Society.
• To appoint Returning Officer and his/her powers to complete election process.
• To appoint the Patron(s) of the Society.
• To arrange and receive loan from any Bank(s) or from any other legal entity or individual(s) on reasonable terms and conditions, the Governing Body as a whole shall be liable for its return.
• To accept donations, grants, gifts, contributions, subscriptions and endowments.
• To establish and collect funds and accept donations in cash or in kind and utilise the same for the purpose of Society.
• To receive money, securities, instruments and or any other movable property for and on behalf of Society.
• To take all such other legal steps for smooth/better management of Society.

10. Composition of The Governing Body :

The composition of the Governing Body (Office Bearers and Executive members) shall be as under:

11. Powers and Duties of Office Bearers :

President:

He or She is the Head of the association responsible for overall functioning of the society.

Duties :

• Shall chair and regulate the working of the general body.
• Shall chair and regulate the working of the executive council.
• Shall present the annual report to the General body.
• Shall preside over proceedings of the annual conference.
• Shall call upon mid term meeting as when called for.
• Shall represent the society in government dealings.
• Shall be responsible for discipline of the society.
• Shall coorrdinate the activities and functions of the sub committee if any.
• Shall closely supervise the newsletter/bulletin activities (financial).
• Shall closely coordinate the financiers of the association.
• Shall perform such other duties as provided in the bylaws.

Eligibility :

The president so elected shall be the life member of the society and should be actively involved in cardiac anaesthesia.

Nomination :

In the year 2009, the president shall be nominated and shall remain so till 2012. Next year post GBM in 2013, President becomes Ex-Officio for a period of 3 years and the Sr. Vice President becomes the President for 2013 - 2014. The Associate Vice President takes over as President in 2014 for 2014-2015. From 2015 onwards, President will be from rotational Institute doing the Annual conference.

Tenure :

From 2015, the term of the President will be one year commencing at the close of the annual meeting following the next annual meeting. Will continue as Ex-officio for a period of one year.

Vacancy:

Vacancy in the office of the President shall be filled automatically by the Senior VP in order of succession.

Sr. Vice President :

• He/She is the second senior most executive official.
• Elections: He/She takes over as president on completion of the term of the president at the end of three year (2012-13) and then one year after 2015.

Duties :

• He/She will be responsible for the academic activities of the association.
• He/She will be chairman of the scientific sessions of the annual conferences.
• He/she will closely oversee the activities of the newsletter/bulletin
• He/she will be responsible for the periodic release of the news bulletin in close co-operation with secretary.
• He/She will be the spokesperson for the scientific activities.
• Will be directly responsible for the conduct of scientific proceedings of the annual conference.
• Will be responsible for all the responsibilities of the president in case of vacancy of the presidential post. This term will be for the remaining period. This however will not debar him/her for the automatic elevation to the post of President in his own term.

Eligibility :

Life member / Active participation for a minimum period of 3 years in a five year cycle.

Tenure :

The Sr. VP becomes the President after the Founder President finishes i. e. in 2013.

Associate Vice President :

Eligibility :

Should be a life member actively involved in the practice of cardiac anaesthesia.

Tenure :

Tenure of Assoc VP is for one year from 2015.

Duties :

will include primarily as the chief official overseeing financial aspects of the society.

• Will be responsible for raising funds for the association.
• Liase with companies and other resources to promote donations for the association. Will liase with the Chief Editor with regard to financial matters of the newsletter with an object to generate funds. He will be chief internal auditor of the accounts for the association, newsletter/bulletin and the annual meets. He/She will officiate the Sr VP in case of unforeseen vacancy of either Sr VP or President. He will in close association with this organising secretary of the annual conference and treasurer make viable budgets of annual meets and any proceeding of the association.
• He became the Sr. Vice President in 2013 and President in 2014(2015 onwards).

Scientific Committee Chairperson :

He/she is the elected official of the society.

Eligibility :

• Life member.
• Actively involved in practice of the specialty of cardiac anaesthesia.
• Should have high interest in academics.
• 2015 onwards to be nominated from institute organizing the annual conference.

Tenure :

5 years (first) then 1 year from 2015 onwards.

Duties :

• To organize and arrange the scientific content of annual meeting (once a year) and periodic scientific meetings. (once in 4 months).
• To advise the institution branch holding the conference of the academic and scientific content of the presentations.
• To advise the editor with the publications in newsletter.
• To advise the secretary and the team members about the nature of scientific proceedings of the organizations such that the academic pursuit of the Delhi branch of Cardiac Anaesthesiology is of highest quality.

Secretary :

Secretary is the executive official of the association entrusted with job of handling all the official documents of the association.

Eligibility :

• Should be a life member of IACTA & actively involved in cardiac anaesthesia.
• 2015 onwards to be nominated from institute organizing the annual conference. Founder secretary remains in change of permanent headquarter of SCA - Delhi & NCR, office in AIIMS, New Delhi.

Tenure :

5 years (first) then 1 year from 2015 onwards.

Duties :

• He/she serves as official correspondent of the association.
• He/she is directly and indirectly responsible for all the official matters of the association.
• He/she will maintain the records of the membership of the association.
• He/she will maintain close liaison between the various functionaries of the association.
• He/she will be working in close association with the treasurer as a team.
• He/she will maintain the laws and by laws of the association and changes as approved by general body meeting will be informed and ratified by the registrar of the society, Delhi.
• He/she will arrange for mid term meetings if any in close liaison with the President.
• On behalf of the President, he or she will be guiding the organising secretary of the annual meets.
• He/she will be keeping the members well informed with activities of the society through news letter in close association with Sr. VP.
• He/she will send the notice for election of various posts in month of September through a news letter defining the eligibility criteria and tenure.
• He/she will give due notice through news letter about the annual meets.
• He/she will maintain the minutes of general body meeting.
• He/she will present the report of the association at the general body meeting.
• He/she will closely coordinate all the activities of the association.
• On vacancy of Assoc VP (due to unforeseen circumstance) he/she will officiate as Assoc VP.
• He/she will be the organising chairperson of the scientific meeting and annual conference for a period of three years, along with the Head of department of the rotational institute involved in the annual conference for that year.
• He/she is the executive head of the association in activation, coordination of all activities of the association.
• To maintain an attendance register of the conference
• To maintain attendance register of the general body meeting.
• To issue eligibility slip for voters clearing election.
• To arrange for conduct of elections.
• He/she will be the Ex-officio member alongwith president, for period of one year.

Treasurer :

He/she is the elected official of the society.

Eligibility :

• Life member.
• Actively involved in practice of the speciality of cardiac anaesthesia.
• 2015 onwards to be nominated from institute organizing the annual conference.

Tenure :

5 years (first) then 1 year from 2015 onwards from rotational Institute.

Duties :

• As a treasurer of the association it is his responsibility to maintain a record of receipts and expense of the society, duly audited by internal auditors (Asso VP) and chartered account.
• He/she present the duly audited account at the General body meeting.
• Financial year is 01 April to 31 March.
• He/she will maintain the account of all donations and gifts.
• He/she will submit the receipt of subscription by members of the association.
• In case of unforeseen vacancy in treasurer the responsibility will be taken over by the secretary till a suitable arrangement is made by the president.

Chief Editor :

He/she is the elected official of the association responsible for the newsletter/bulletin, its publication and distribution to all the members of the association regularly.

Eligibility :

• Life member.
• Actively associated with all activities of the association
• He/she should be faculty member or preferably head of the dept of a large hospital or institution actively involved in cardiac thoracic work (Corporate/private/Govt. Hospital)
• He/she should be academically of high standing with at least twenty publications in indexed newsletter/bulletins credited to him/her.

Tenure :

5 years (first) then 1 year from 2015 onwards.

Duties :

• To receive article for publication from member delegates or others interested in the field of cardiac anaesthesia.
• To seek review articles from eminent specialist in the field of cardiac anaesthesia and allied subject.
• To publish the newsletter/bulletin regularly.
• To issue the newsletter/bulletin to members delegates.
• To receive the advertisements, donations and gifts for the newsletter/bulletin.
• To interact with Sr VP for any guidance if deemed necessary.
• To seek help from Assoc VP regarding finance.
• To submit the audited account of the newsletter/bulletin fund duly audited by Assoc VP and CA.

Vacancy :

In case of unforeseen circumstance leading to vacation; Assoc VP will perform the duties of chief editor as a caretaker till an alternative arrangement can be made.

Funding of the newsletter/bulletin will be from the following :-

• Partly from subscription of members
• Advertisement
• Donations
• Gifts
• Part of the savings from annual meets

Executive Committee :

• Officers of the Society together with minimum 7 members along with immediate past president shall constitute executive committee of the Society.
• Tenure of the executive committee be ordinarily one Society year.
• The executive committee is vested with the general administration and shall conduct the affairs in conformity with the constitution.
• E.C. shall exercise general control and supervision over the officers.
• E.C. shall scrutinize all proposals for membership and elect accordingly.
• E.C. shall recommend from time to time the rate of subscription to different categories of membership.
• E.C. shall determine the size of the secretary's contingency fund and treasurer's contingency fund.
• E.C. shall frame bylaws for the smooth functioning of the Society and take steps to delete or add rules and regulations in accordance with prescribed procedure.
• E.C. may withdraw the privileges of the membership.
• Without prejudice to the G.B. the E.C. may exercise Powers as under.
  • To appoint committees, commissions sub committees, and delegate certain functions and powers as may be necessary.
  • To nominate full members of the Society to the editorial board.
  • To purchase, hire, take on lease or build, hold land buildings machineries, plants, furniture's, vehicles, books and other movable and immovable properties that may be found necessary or advantageous to the Society, for and in the name of the Society, and to sell, rent lease or mortgage any such property for the benefit of the Society.
  • To receive grants, funds by membership fees, donations, subscriptions and any other benefactions in the name of the Society.
  • To constitute trusts, foundations or to create endowments for specific activity funds of the Society and to invest the part of funds of the Society in such securities and in such manner as may be deemed beneficial to the interest of the Society.
  • To issue certificates, diplomas, or to give prize awards or confer honours.
  • To engage officials or other staff persons paid or honorary as may be found necessary the affairs of the Society.

Executive committee with approval of the general body may borrow guarantee raise or procure money from finance institutions for carrying on the activities of the Society.

The executive committee shall meet atleast twice in a year and at least 24 hours prior to the commencement of the general body meeting.

The E.C. or any of its members shall not be held responsible for the damage to or loss of any property or funds of the Society incurred as a result of action taken in good faith.

• Shall fill up the vacancies in the executive committee caused by the death or removal from office.

Elections :

After 5 years (2015 onwards) at the GBM every year during the annual conference in July. The institute holding the annual conference for that particular year, will have the following nominated from its department as office bearers.

• Life member.
• President
• Organizing Chairperson
• Secretary
• Scientific Advisory chairperson
• Chief Editor
• Treasurer
• Associate vicePresident
• Executive council members upto 20 in number. (One representative from each institution involved in Cardiac Anaesthesia) of Delhi & NCR

13. Re-Admission :

In case, any member of the Society is expelled by the Governing Body on the reason of Non-Payment of the subscription, he can be re-admitted, provided the member concerned pays all upto Date dues with the permission of the Governing Body.

14. Appeals :

All the appeals shall be referred to General Body. Decision of General Body shall be final. The decision of the General Body shall be communicated to the member concerned.

15. Filling Up Of Casual Vacancies :

Any casual vacancy, amongst office bearers & executive members of Governing Body, shall be filled by the resolution passed by the Governing Body. Such appointment(s) shall be confirmed by the General Body in its coming General Body Meeting and decision of The President is Final.

16. Branches & Sub-Committees :

Governing Body, in its meeting, shall form the Sub-Committees for Education and other superspeciality topics related to cardiac anaesthesia, to attain the aims and objects of the society to attain the Aims and Objects of the Society.

17. Sources Of Income :

All the income of Society (received from all sources) shall be utilised only for the promotion/upliftment of Aims and Objects. Sources of Income of Society are:- Admission Fee, Subscription from members of Society, Donations and Special Contributions etc.

18. Financial Year:

Financial year shall be from 1st. Day of April to 31st. March, every year.

Financers :

• Funds of the Society shall comprise of ..
  • Subscription collected from members
  • Annual contributions
  • Donations from public
  • Any other grants, if any, from Govt.
  • The scientific proceedings maybe sponsored by the sponsors from industry or the host institution.
• Financial year of the Society shall be from 1st April to 31st March of next year.
• Affiliation to the parent IACTA body: - The Society of Cardiac Anaethesiology - Delhi & NCR branch is affiliated to parent IACTA Branch. The subscription money from Delhi & NCR Society membership will go 80% to the parent IACTA and 20% remains with the Delhi & NCR SCA Society, after all payments transactions are complete.

19. Management of Funds & Accounts Operation :

Entire amount shall be kept in any Bank(s), where the Governing Body/General Body may decide from time to time. Bank Accounts shall be operated by Joint Signatures of any two office bearers from PRESIDENT, GENERAL SECRETARY and TREASURER.

20. Audit :

Accounts of Society shall be audited by qualified auditor (C.A.) every year.

21. Administration of The Association :

For administration purpose the G B will elect the following at the annual GBM

• Office Bearers : Scientific Committee Chairperson, Assoc. VP, Secretary, Treasurer, Editor
• Executive council comprising of office from each major hospital of Delhi, dealing with Cardiac Anaesthesia. 10 to 12 in number.
• Chair: President will chair all the meetings.
• Ex offico members: Immediate past president and immediate past secretary.

22. Professional Activities Of The Association :

• Purpose: Shall plan, direct and administer the education and scientific activities of the Cardiovascular Society - Delhi & NCR Branch and other chapters like cardiovascular chapter of ISA and IACTA chapter and any other workshop or updates organized by different institution. It is incumbent on the part of the affiliates to interact with scientific council in all such matters.
• Composition:
  • President of the association
  • Vice President
  • Assosc. Vice President
  • Sr. Scientific Chairperson
  • Secretary
  • Tresurer
  • Editor
• Proceeding of the meetings: The Local organizing chairperson will submit the report of scientific activities to the secretary within two months of such meets.
• Abstracts of paper will be submitted to the editor through the secretary for publication in the newsletter/bulletin.

23. Newsletter/bulletins :

• The primary objective of the association is to disseminate knowledge among the members through regular publication of scientific articles, review articles and abstracts etc.
• Composition : Editor in chief assisted by his team and the editorial board.

24. CME/workshop/refresher courses :

Member delegates are free to organise such scientific meets with the concurrence of the scientific council. Such scientific activities should preferably be held in the middle of the year and should not clash with the annual conference of the society. Care should be taken that it does not become parallel to the annual conference.

25. Annual conference :

• Should be in the month of July every year.
• Proposal to hold the annual conference is forward at least 2-3 years in advance and approved by GB.
• Composition:
  • The executive council comprising of President, Sr. VP, Assoc VP, Secretary, Treasurer and Chief Editor.
  • Organising committee of the conference comprising of chairperson, scientific chairperson, patron and org. Secretary
  • The committee members for the following, local arrangements including reception, accommodation, transport, catering, souvenir, local sight seeing and scientific exhibition and entertainment.
  • Scientific conference committee to be presided by Sr VP.
  • Committee for funds: Co-ordinating members: President, Secretary and Treasurer
  • Committee for award of honours and fellowship, Co-ordinated and presided over by the President.

  26. Annual List of Governing Body :

  Once in every year a list of the Office-Bearers and the Executive Members (of the Governing Body) shall be filed in the office of the Registrar of Societies (Delhi), as it is required under Sec. 4 of "S. R. ACT, OF 1860", as applicable to N.C.T. of Delhi.

  27.

  At the end of five years (2015 to be decided in 2014 GBM onwards), there may be Institutional Rotational Cardiovascular Society - Delhi & NCR meeting, between the between cardiac centres in Delhi & NCR, by mutual consent in the GBM for the year - 2014 for 2015.

  28. Dissolution:

  • If Society needs to be dissolved, it shall be dissolved as per-provisions laid down under the Sec. 13 & 14 of "SOCIETIES REGISTRATION ACT, OF 1860", as applicable to National Capital Territory of Delhi.
  • If upon the winding up or dissolution of the society there remains after satisfaction of all its debts and liabilities any property whatsoever, the same shall not be paid to or distributed among the members of society, but shall be given or transferred to some other society, having similar objects like this society, to be determined by the members of the society at or before the time of dissolution.

  29. Legal Proceedings :

  Society may sue and/or be sued in the name of President and/or General Secretary as per provisions laid down under Sec. 6 of the "SOCIETIES REGISTRATION ACT, OF 1860", as applicable to National Capital Territory of Delhi.

  30. Amendment:

  Any amendment in Memorandum, Rules and Regulations will be carried out in accordance with Section 12 & 12-A of the "SOCIETIES REGISTRATION ACT, OF 1860", as applicable to National Capital Territory of Delhi.

  31. Application of The Act :

  All the provisions under all the Sections of "SOCIETIES REGISTRATION ACT, OF 1860", as applicable to National Capital Territory of Delhi, shall be applicable to this Society.

  32. Essential Certificate :

  Certified that this is the correct copy of the Rules and Regulations of the Society.